Volunteers are the beating heart of many small charities. They show up rain or shine, driven by compassion and commitment. But when you’re a small charity juggling limited funds and too few hours in the day, showing meaningful gratitude can feel like a challenge.
The good news? It doesn’t take a big budget or elaborate plans to make your volunteers feel seen, valued, and appreciated. Here are some simple, affordable (and quick!) ways to say thank you that go a long way.
1. Say it – and mean it
Never underestimate the power of a heartfelt “thank you.” A sincere message, whether spoken, written in a card, or sent in a quick email, can really make someone’s day. Try to mention something specific they did – details show you noticed.
2. Handwritten notes
In a digital world, a handwritten thank-you note feels personal and thoughtful. It doesn’t have to be long, just genuine. Keep a stash of blank cards handy, and jot down a few lines when you can. Pop them in the post or leave them somewhere they’ll find them.
3. Social media shoutouts
Public appreciation goes a long way! With permission, highlight your volunteers on your charity’s Facebook, Instagram, or LinkedIn pages. A photo and a short write-up about their impact can boost their morale as well as show your community the human side of your work.
4. Volunteer of the month (or quarter)
Create a lighthearted recognition system like “Volunteer of the Month” or a fun award like “Most Uplifting Spirit.” You can feature the winner on your website or noticeboard and give a small prize, like a certificate or £5 coffee voucher.
5. Team tea or treat time
Bring everyone together for a cuppa and biscuits, even if it’s just once a month. It’s a simple gesture that builds camaraderie and gives you a chance to say thanks in person. If in-person isn’t an option, host a short online “gratitude break” on Zoom.
6. Skill shoutouts and recommendations
If a volunteer is job-hunting, offering to be a reference or writing a LinkedIn recommendation is free and hugely valuable. Let them know you see their skills and would gladly support them beyond their time with your charity.
7. Involve them in decisions
When appropriate, ask your volunteers for their opinions on upcoming events, improvements, or changes. Feeling heard and involved shows respect and appreciation for their contribution.
8. DIY tokens of appreciation
Craft a small batch of handmade badges, bookmarks, or fridge magnets with uplifting quotes or your charity’s logo. You don’t need to be a professional crafter, just creative! It’s the effort that counts.
9. Create a gratitude wall
In your office or community space (or even online), invite team members and beneficiaries to add sticky notes or comments about what they appreciate about the volunteers. A visual reminder of their impact can be really moving.
10. Don’t wait for Volunteers’ Week
While Volunteers’ Week in June is a great time to celebrate, showing gratitude all year round builds a stronger, happier team. Sprinkle appreciation into your weekly routines.
Final thoughts:
Appreciation doesn’t need bells and whistles. A small charity’s strength lies in its heart and volunteers feel the difference when gratitude is woven into the everyday. These simple ideas take just a bit of time, not a lot of money, but they leave a lasting impression.
Do you need help keeping track of volunteers or scheduling shoutouts? At Office Unicorn, we support small charities with admin that makes a big difference. Reach out to see how we can help you show up for your team.
